Introduction

Your privacy is paramount to us at AdocsHub. This GDPR Compliance statement outlines how AdocsHub collects, uses, processes, and protects personal data in strict accordance with the General Data Protection Regulation (GDPR).

What Personal Data We Collect and Why

We may collect the following types of personal data to enhance your experience and provide our services:

• Identity Data: Includes first name, last name, username or similar identifier (if you have user accounts). We collect this when you create an account, contact us, or subscribe to our newsletter.
• Contact Data: Includes email address. We collect this for communication and customer support. If you offer paid services, this might include billing address.
• Technical Data: Includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website. We collect this for website security, analytics, and to improve user experience. As AdocsHub states “no files are stored after conversion”, this section should reflect that minimal data related to file content is retained.
• Usage Data: Includes information about how you use our website, products, and services (e.g., types of conversions performed, frequency of use). We collect this to understand user preferences and improve our offerings.
• Marketing and Communications Data: Includes your preferences in receiving marketing from us (if applicable) and your communication preferences.

How We Use Your Data:

• To provide and manage your access to our site and services efficiently.
• To personalize and tailor your experience on our site for optimal usability.
• To supply our document conversion services to you seamlessly.
• To respond promptly and effectively to communications from you.
• To send you important notices, service updates, and changes to our terms.
• For internal analytics and site optimization to continuously improve AdocsHub.
• For robust security, fraud prevention, and to ensure the stability of our services.
• To comply with all applicable legal and regulatory obligations.

Lawful Basis for Processing

We process your personal data based on the following transparent and lawful bases:

• Consent: Where you have given explicit and informed consent for us to process your personal data for a specific purpose (e.g., subscribing to a newsletter).
• Contract: Where processing is necessary for the performance of a contract we have with you (e.g., to provide the document conversion service you requested), or because you have asked us to take specific steps before entering into a contract.
• Legal Obligation: Where processing is necessary for us to comply with the law (not including contractual obligations).
• Legitimate Interests: Where processing is necessary for our legitimate interests (e.g., for running and administering AdocsHub, for network security, for improving our services) or the legitimate interests of a third party, except where such interests are overridden by your fundamental rights and freedoms which require protection of personal data.

Data Retention and Security

AdocsHub is deeply committed to your privacy and data security. As clearly stated, we do not store your files after conversion. Any temporary data processed during the conversion is irretrievably deleted automatically after processing.

For other personal data (e.g., account information if applicable, contact data, technical logs), we will only retain it for as long as absolutely necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We employ state-of-the-art security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed.

Your Data Protection Rights

Under GDPR, you are empowered with several rights regarding your personal data:

• The right to access: You have the right to request copies of your personal data that we hold.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure (Right to be forgotten): You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions, particularly for direct marketing or processing based on legitimate interests.
• The right to data portability: You have the right to request that we transfer the data that we have collected concerning you to another organization, or directly to you, under certain conditions.

If you wish to exercise any of these rights, please contact us at support.adocshub@gmail.com. We are committed to responding to your request within one month.

Use of Cookies

Our website may use cookies to enhance user experience, provide essential functionalities, for analytics, and for the proper functioning of the site. We aim for minimal and transparent cookie usage. For more detailed information on how we use cookies, please see our Cookie Policy page [Update Link Here].

Transfers of Personal Data

If we transfer personal data outside the European Economic Area (EEA) (e.g., if using service providers based outside the EEA), we will ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: [Explain your safeguards, e.g., data is transferred to countries deemed to provide an adequate level of protection by the European Commission, use of Standard Contractual Clauses approved by the European Commission, etc. If no such transfers occur, clearly state that.]

Changes to This Statement

We may update this GDPR Compliance Statement from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new statement on our website and updating the “last updated” date. We encourage you to review this page periodically for the latest information on our privacy practices.

Contact Us

If you have any questions, concerns, or requests regarding this GDPR Compliance Statement or our data protection practices, please do not hesitate to contact our Data Protection Officer (or relevant contact point) at:
Email: support.adocshub@gmail.com

This policy was last updated on May 11, 2025.